12.02.2003 OHR Sarajevo

INVITATION TO BID: For award of one year stationery supply contract(s)

Deadline for submission of bids: Friday 28 February 2003

1. Subject of Tender

1.1.    Office of the High Representative invites bids from qualified companies for the award of annual contracts for stationery supplies to each of its four major regional offices: Sarajevo, Mostar, Banja Luka and Brcko.

1.2.    Bidders should note it is OHR intention to award four separate contracts but any company may bid for one or more separate contracts.

1.3.    The basis for each contract will be to deliver supplies directly to each named office.

1.4.    The standard list of stationery is identical for each office and is attached as Appendix 1.

1.5.    The estimated annual requirement for each office is attached as Appendix 2. Bidders must accept that the estimated requirements are as accurate as possible, but are estimates only, and no guarantee is given for actual consumption.

2.  Requirements

2.1     The selected supplier for each office will have to have stock of the articles shown in Appendix 1.

2.2     Delivery of any ordered item will be expected same or next day.

2.3     Where items are named, or positively identified, they will be the items expected to be included in any bid or contract.

2.4     For toners and cartridges only original manufacturers items will be accepted.

2.5     For any other item OHR may request samples to confirm acceptable quality.

3. Instructions to Bidders

3.1 In order to show ability to meet the requirements the following information must be included in the bid:

  • Name and address of supplier, contact phone number and name of the contact person.
  • Detailed description of offered supplies
  • Catalogues with clearly marked supplies that are offered
  • All information about prices and payment terms required (see 3.3 below)
  • Supplies delivery cost, if not included in the price
  • Delivery time
  • Detailed company reference list
  • Number of employees and number of vehicles owned by company
  • Value of current company stock
  • Balance sheet for previous year
  • Statement of bidder confirming that they have sufficient funds for successful completion of this contract.

Incomplete bids, i.e. bids with items missing from the list in Appendix 1, will not be considered.

3.2   OHR, as diplomatic organization, is exempt from payment of all taxes and all prices quoted should exclude such charges.

3.3   Prices must be in KM (Convertible Marks) or EURO. OHR normal payment terms are bank transfer within 30 days from the date of invoice.

3.4   Contract concluded with OHR will include unit prices and other terms stated in your offer, which will be attached to the Contract and considered legally binding for the duration of the Contract.

3.5   Award of contract will be made based on price, payment terms, quality of offered supplies, delivery time or any combination of these or other elements.

3.6   Deadline for submission of offers is Friday 28 February 2003.

3.7   OHR reserves the right to enter into negotiations with any bidder or to end the Tender without awarding the contract. OHR will not bear any costs of bidders in process of preparation of bid.

3.8   By taking part in this Tender, bidders confirm that they are registered for performing of business which is subject of this Tender.

3.9   All bids must be submitted in sealed envelope marked “Tender for stationery” to the following address, latest by Friday 28 February 2003 by 17:00 hours:

Head of Procurement
OHR Sarajevo
Emerika Bluma 1
71000 Sarajevo, BiH

Appendix 1

No.

Item

Package

Description

1

Binder A4 Large

pcs

Selfstanding, without box, plastic coated, with metal reinforcement strips, LEITZ 1010 or same quality

2

Binder A4 Small

pcs

Selfstanding, without box, plastic coated, with metal reinforcement strips, LEITZ 1015 or same quality

3

Carton folders

pcs

min 250 g carton, with three flaps

4

Carton folders with rubber

pcs

min 350 g carton, plastic coated, with three flaps and rubber band

5

Cartridge Staple E1

set 1/3

CANON E1

6

Cartridge Staple A1

set 1/3

CANON A1

7

Clips-Mini

box of 100

No. 3

8

Clips-Maxi

box of 50

No. 5

9

Correction fluid 20 ml

pcs

 

10

Date stamp

pcs

TRODAT 4810 or COLOP S120

11

Dividers/separators

set

plastic or carton, 1/10 color

13

Floppy disks

set 1/10

3.5′

14

Gluestick 10g

pcs

10 g

15

Highlighter

pcs

Stabilo BOSS, Tratto Video or Sonnecken

16

Hole Punch

pcs

Leitz 5038 or Esselte D15

17

Hanging folder A4 for file cabinet

pcs

Leitz 6515 or same quality

18

PVC In-Tray

pcs

Leitz 5227 or same quality

19

Markers Permanent (Thin), in colors

Set 1/4

Set of 4 thin permanent marker in different colors: Stabilo, Stadler, Pilot  or Uni

20

Markers – White board

Set 1/4

Set of 4 whiteboard markers in different colors: Stabilo, Stadler, Pilot  or Uni

21

Note Pads A4

pcs

With spiral, hard paper back side and single colour front side

22

Note Pads A5

pcs

With spiral, hard paper back side and single colour front side

23

Note Pads A6

pcs

With spiral, hard paper back side and single colour front side

24

Plastic folders with mechanism

pcs

Leitz 4191 or same quality

25

Post It notes 76×76

block

 

26

Plastic Sheets – with holes

set 1/50

“U” plastic sheets, 130 microns

27

Pins for corkboard

set 1/30

In different colors

28

Sellotape Big Transparent

pcs

Size50x66

29

Stapler

pcs

Leitz 5504 or Esselte HS2

30

Staples 24/6

box 

Leitz 5570

31

Staples extractor

pcs

Small extractor

32

Sellotape transparent small

pcs

Size 19×33

33

Sellotape dispenser

pcs

Desktop sellotape dispenser

34

Pen

pcs

Uni SD 102 or Pilot BPRK-10M

35

Copy paper A4

1/500

Neusiedler IQ Allround

36

Copy paper A3

1/500

Neusiedler IQ Allround

 

 

 

 

 

LIST OF CARTRIDGES

 

 

1

Cartridge desk jet HP 51626A

pcs

Original HP cartridge

2

Cartridge desk jet HP 51629A

pcs

Original HP cartridge

3

Cartridge desk jet HP 51649A

pcs

Original HP cartridge

4

Cartridge desk jet HP C1823D

pcs

Original HP cartridge

5

Cartridge desk Jet HP 51641A

pcs

Original HP cartridge

6

Cartridge desk jet HP 51645A

pcs

Original HP cartridge

7

Cartridge desk jet HP C6578D

pcs

Original HP cartridge

8

Toner Laser Jet HP C4191A

pcs

Original HP toner

9

Toner Laser Jet HP C4192A

pcs

Original HP toner

10

Toner Laser Jet HP C4193A

pcs

Original HP toner

11

Toner Laser Jet HP C4194A

pcs

Original HP toner

12

Toner Laser Jet HP 4127A

pcs

Original HP toner

13

Toner Laser Jet HP 4129X

pcs

Original HP toner

14

Toner Laser Jet HP 4092A

pcs

Original HP toner

15

Toner Laser Jet HP 4096A

pcs

Original HP toner

16

Toner Laser Jet HP 92298A

pcs

Original HP toner

17

Toner Laser Jet HP C8061X

pcs

Original HP toner

18

Toner Laser Jet HP C7115A

pcs

Original HP toner

19

Toner Canon FX 2

pcs

Original CANON toner

20

Toner Canon FX 3

pcs

Original CANON toner

22

Toner Canon FX 6

pcs

Original CANON toner

23

Toner Canon NPG 1

box of 4

Original CANON toner

24

Toner Canon NPG 4

pcs

Original CANON toner

25

Toner Canon NPG 10

pcs

Original CANON toner

26

Toner Canon NPG 12

pcs

Original CANON toner

27

Toner Canon NPG 13C

pcs

Original CANON toner

28

Toner Canon NPG 14

pcs

Original CANON toner

29

Toner Canon EXV 1

pcs

Original CANON toner

30

Cartridge Canon BX 3

pcs

Original CANON cartridge

31

Cartridge Canon BC-01

pcs

Original CANON cartridge

32

Toner Ricoh type 450E

pcs

Original RICOH toner

33

Toner Ricoh type 150

pcs

Original RICOH toner

34

Toner Ricoh type 1435

pcs

Original RICOH toner

Appendix 2

No.

Item

Package

Sarajevo

Brcko

Banjaluka

Mostar

1

Binder A4 Large

pcs

1,310

421

209

216

2

Binder A4 Small

pcs

509

164

81

84

3

Carton folders

pcs

1,441

463

229

237

4

Carton folders with rubber

pcs

662

213

106

109

5

Cartridge Staple E1

set 1/3

9

3

1

2

6

Cartridge Staple A1

set 1/3

2

1

1

1

7

Clips-Mini

box of 100

287

92

46

47

8

Clips-Maxi

box of 50

278

89

44

46

9

Correction fluid 20 ml

pcs

218

70

35

36

10

Date stamp

pcs

25

8

4

4

11

Dividers/separators

set

965

310

154

159

13

Floppy disks

set 1/10

157

51

25

26

14

Gluestick 10g

pcs

194

62

31

32

15

Highlighter

pcs

766

246

122

126

16

Hole Punch

pcs

57

18

9

9

17

Hanging folder A4 for file cabinet

pcs

1,915

615

305

315

18

PVC In-Tray

pcs

180

58

29

30

19

Markers Permanent (Thin), in colors

Set 1/4

127

41

20

21

20

Markers – White board

Set 1/4

112

36

18

18

21

Note Pads A4

pcs

322

103

51

53

22

Note Pads A5

pcs

414

133

66

68

23

Note Pads A6

pcs

359

115

57

59

24

Plastic folders with mechanism

pcs

6,345

2,038

1,011

1,044

25

Post It notes 76×76

block

1,149

369

183

189

26

Plastic Sheets – with holes

set 1/50

447

143

71

74

27

Pins for corkboard

set 1/30

89

29

14

15

28

Sellotape Big Transparent

pcs

10

3

2

2

29

Stapler

pcs

148

48

24

24

30

Staples 24/6

box 

408

131

65

67

31

Staples extractor

pcs

183

59

29

30

32

Sellotape transparent small

pcs

310

99

49

51

33

Sellotape dispenser

pcs

19

6

3

3

34

Pen

pcs

2,022

649

322

333

35

Copy paper A4

1/500

2,728

876

434

449

36

Copy paper A3

1/500

10

3

2

2

 

 

 

 

 

 

 

 

LIST OF CARTRIDGES

 

 

 

 

 

1

Cartridge desk jet HP 51626A

pcs

38

0

5

8

2

Cartridge desk jet HP 51629A

pcs

43

5

6

7

3

Cartridge desk jet HP 51649A

pcs

14

0

2

0

4

Cartridge desk jet HP C1823D

pcs

33

0

0

5

5

Cartridge desk Jet HP 51641A

pcs

20

0

0

0

6

Cartridge desk jet HP 51645A

pcs

54

7

1

9

7

Cartridge desk jet HP C6578D

pcs

68

18

0

0

8

Toner Laser Jet HP C4191A

pcs

2

0

0

0

9

Toner Laser Jet HP C4192A

pcs

2

0

0

0

10

Toner Laser Jet HP C4193A

pcs

2

0

0

0

11

Toner Laser Jet HP C4194A

pcs

2

0

0

0

12

Toner Laser Jet HP 4127A

pcs

144

41

20

23

13

Toner Laser Jet HP 4129X

pcs

7

2

1

1

14

Toner Laser Jet HP 4092A

pcs

53

16

1

10

15

Toner Laser Jet HP 4096A

pcs

55

9

8

9

16

Toner Laser Jet HP 92298A

pcs

19

2

1

0

17

Toner Laser Jet HP C8061X

pcs

13

3

0

2

18

Toner Laser Jet HP C7115A

pcs

15

4

0

2

19

Toner Canon FX 2

pcs

13

1

0

0

20

Toner Canon FX 3

pcs

8

0

0

0

22

Toner Canon FX 6

pcs

10

0

0

0

23

Toner Canon NPG 1

4 in 1

65

1

1

0

24

Toner Canon NPG 7

pcs

8

0

0

0

25

Toner Canon NPG 10

pcs

7

0

0

0

26

Toner Canon NPG 12

pcs

24

0

0

0

27

Toner Canon NPG 13C

pcs

5

0

0

0

28

Toner Canon NPG 14

pcs

14

0

0

2

29

Toner Canon EXV 1

pcs

10

0

0

0

30

Cartridge Canon BX 3

pcs

1

2

0

0

31

Cartridge Canon BC-01

pcs

56

2

1

9

32

Toner Ricoh type 450E

pcs

0

0

0

1

33

Toner Ricoh type 150

pcs

0

0

0

1

34

Toner Ricoh type 1435

pcs

0

0

0

1