The Tender information is given in the following order:
I) Subject of the Tender
II) Background
III) Technical specification
IV) Bids Submission Conditions
V) Bids Submission and Deadline
VI) Selection and Award
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I – Subject of the Tender
- Tender Title: Supply of one (1) new executive sedan passenger vehicle.
- Tender Procedure: Local Open (BiH)
- Type of Contract: Supply
- Tender Closing Date: 20 September 2024 by 14:00 hours.
- Communication:
The tender is available for unrestricted and full direct access at https://www.ohr.int/ohr-tenders/ Any questions or requirements for clarification, should be sent exclusively to the e-mail address tender@ohr.int, not to any other e-mail address or OHR officials.
II – Background
The Office of the High Representative (OHR) in Sarajevo invites companies to submit their best proposal for supply of one (1) new executive sedan passenger vehicle to OHR Sarajevo. The vehicle will be used by OHR as transport fleet vehicle for the high-rank officials and will be registered on OHR diplomatic plates.
III – Technical Specification
Technical Specification describes the minimum technical requirements for the requested vehicle.
IV – Bids Submission Conditions
The Bid must be in English or local language.
Bids shall contain the following:
1. PROFESSIONAL CAPACITY
- Administrative information
The cover page should include the name and address of the company, contact phone number, e-mail, the name of a contact person. - Copy of VAT registration number.
- References:
– The tenderer should provide a list of major contracts for the last three years (2020-2023) as proof of at least three years’ experience in selling similar items (i.e. motor vehicles).
– At least one contract must be similar to this one in scope and size delivered in the last year.
2. TECHNICAL BID
Only technical bids which meet all the technical requirements listed will be considered compliant and will be evaluated. Technical bid should include the following:
- Detailed description of offered vehicle with reference to the Minimum Technical Specification[1];
- Date of production (m/y); vehicle should be 2024 model.
- Printed or electronic or web page catalogue or prospect with photos of exterior and interior of offered vehicle with dimensions.
- Delivery time. Maximum delivery time is 60 calendar days.
- Delivery place: OHR Sarajevo, BiH
- Warranty time and condition. Minimum factory warranty of five (5) years. The tenderer may offer a longer warrantee period, but without any extra cost.
- List of at least three authorized service places in Bosnia and Herzegovina.
3. FINANCIAL BID
The financial bid must be duly signed and dated and shall include:
- Price, excluding customs duties and VAT.
Amount of VAT
Total price with VAT.
Price must be in Convertible Marks (BAM).
The price shall include all costs related to the supply of the vehicle, including delivery costs, warranty costs, office costs and any other cost relating to the performance of the contract.
The OHR shall pay the VAT in accordance with the Law on VAT. OHR shall provide the necessary documents on exemptions of import duties and VAT - Payment terms
OHR standard payment terms are 30 days by bank transfer upon delivery and receipt of invoice. Tenderer may propose other payment terms. Please note that should you request an advance payment you will need to provide an irrevocable advance bank guarantee. - Validity of bid
The bid must be valid for acceptance for 30 days, and the price fixed for the duration of the contract.
V – Bids Submission and Deadline:
1. Bids, Technical and Financial offers, shall be placed and delivered in sealed envelope with tenderer’s information and clearly marked
“TENDER – VEHICLE”.
2. Bids should be delivered to the following address:
OHR
Head of Logistics
Emerika Bluma 1
71000 Sarajevo
Bosnia and Herzegovina
3. Bids should be delivered NO LATER than 20th September 2024 by 14:00 hours.
VI – Selection and Award
1. Tenders are opened and evaluated by duly designated OHR Evaluation Committee.
2. The Evaluation Committee will rule on professional and technical admissibility of each tender, classifying it as technically compliant or technically non-compliant. Qualification stated in Section IV.1 and IV.2 will be evaluated at this stage.
3. The Contract will be awarded to the best quality/price ratio (60/40) proposal in terms of:
a) Weighting: 60 points
b) Financial Cost. Weighting: 40 points
4. Final Award
The contract will be awarded to the tenderer that provides the best value for money tender. The best tender will be established by weighting technical quality against price on 60/40 basis.
The contract will be awarded to the tenderer who submitted tender with the highest Final Score.
5. OHR reserves the right to end the Tender without awarding the contract.
OHR will not bear any costs of bidders related to the preparation of their proposals.
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[1] See Section III – Technical Specification