PURPOSE AND SCOPE OF POSITION
A vacancy currently exists at OHR Zenica for an Office Manager. The Office Manager is responsible for day-to-day administrative matters of the POL Zenica office. He/she will work under the direct supervision of the OHR Supervisor for Zepce.
DUTIES AND RESPONSIBILITIES
- Management of Imprest Account for presentation to OHR Sarajevo
- Collection of national staff salaries and international staff “Housing and Hardship” allowances at OHR Sarajevo and distribution to OHR Zenica staff
- Overseeing hospitality capabilities (coffee, thee, cold drinks) for meetings held at OHR Zenica
- Supervising accounting and reimbursement to OHR by OHR Zenica staff for all private telephone use for office landlines and OHR mobitels assigned to OHR Zenica staff
- Equipment management and handling, including supervision of vehicle fleet maintenance and PC network/server matters. Liaison with relevant departments in OHR Sarajevo
- Landlord-tenant and public utility company (water, electricity, telephone) relations
- Booking, preparation and organising payment of meeting rooms required for OHR Zenica staff members
- Reviewing incoming correspondence and invitations, including classification and distribution to international/national staff for written / verbal translations
- Filing or storage of all OHR Zenica documents. Disposal of sensitive documents designated not for filing or storage
- Updating of contact details, both national authorities and IC
- Liaison with RRTF Travnik for all RRTF BHC Regional matters, including meetings, equipment and coverage by national staff members (including during leave periods)
- Assist in office administrative support as required
- Occasional interpreting as required
- Take and file minutes at meetings as required
- The Office Manager’s tasks and responsibilities are to include, but are not restricted, to those shown above
WORK AND PROFESSIONAL REQUIREMENTS
- Excellent command of oral and written English
- Very good communication and organizational skills
- Ability to work under stress and address controversial issues and individuals with tact and diplomacy
- Ability to work with people of various cultural backgrounds and in a team environment
- Computer literacy
Any person with this overall professional profile who wishes to be considered for the position should submit (in English) a CV or an OHR application form with a covering letter in confidence to:
OHR Zenica
RMK Promet building
Kucukovici 2, 72000 Zenica
Fax: ++387 33 283 771 E-mail: application@ohr.int