05/30/2012 OHR

Invitation to bid for award of one year stationery supply contract

Deadline for submission of bids: 19 June 2012

1. Subject of Tender

1.1. Office of the High Representative invites bids from qualified companies for the award of annual contract for stationery supplies for OHR Sarajevo.

1.2. The standard list of stationery is attached as Annex 1.

1.3. The estimated annual requirement is attached as Annex 2. Bidders must accept that the estimated requirements are as accurate as possible, but are estimates only, and no guarantee is given for actual consumption.

2. Requirements

2.1 The selected supplier will have to have stock of the articles shown in Annex 1.

2.2 Delivery of any ordered item will be expected same or next day.

2.3 Where items are named, or positively identified, they will be the items expected to be included in any bid or contract.

2.4 For toners and cartridges only original manufacturers items will be accepted.

2.5 For any other item OHR may request samples to confirm acceptable quality.

3. Instructions to Bidders

3.1 Your offer must include the following:

I TECHNICAL OFFER

  • Name and address of supplier, contact phone number and name of the contact person.
  • Detailed description of offered supplies
  • Catalogues with clearly marked supplies that are offered
  • Delivery time
  • Detailed company reference list
  • Number of employees and number of vehicles owned by company
  • Value of current company stock
  • Balance sheet for the last accounting period

II FINANCIAL OFFER

  • All information about prices and payment terms required
  • Supplies delivery cost, if not included in the price

Bids with items quality offered lower than described in Annex 1 will be declared technically unacceptable and will not be consider further.

Incomplete bids, e.g. bids with items missing from the list in Annex 1, will not be considered.

3.2 Prices must be in KM (Convertible Marks) excluding VAT. OHR usual payment terms are bank transfer within 30 days from the date of invoice.

3.3 Contract concluded with OHR will include unit prices and other terms stated in your offer, which will be attached to the Contract and considered legally binding for the duration of the Contract.

3.4 Contract will be awarded to the lowest technically acceptable offer.

3.5 OHR reserves the right to enter into negotiations with any bidder or to end the Tender without awarding the contract. OHR will not bear any costs of bidders in process of preparation of bid.

3.6 By taking part in this Tender, bidders confirm that they are registered for performing of business which is subject of this Tender.

3.7 Technical and financial offers should be placed in separate, clearly marked and sealed envelopes. Both envelopes shall be placed together in the sealed envelope, clearly marked “Tender for stationery – DO NOT OPEN”. All offers shall be delivered NO LATER than 19 June 2012 by 17:00 hours to the following address:

Head of Logistics
OHR Sarajevo
E
merika Bluma 1
71000 Sarajevo, BiH

ANNEX 1

No.

Item

Package

Description

1

Binder A4 Large

pcs

Self standing, without box, plastic coated, with metal reinforcement strips

2

Binder A4 Small

pcs

Self standing, without box, plastic coated, with metal reinforcement strips

3

Carton folders with rubber

pcs

min 350 g carton, plastic coated, with three flaps and rubber band, one color

4

Clips-Mini

box of 100

No. 3

5

Correction fluid 20 ml

pcs

brand name product

6

Dividers/separators

set

carton, 1/10 color, brand name product

7

Paper glue in stick

pcs

8-10 g, 3M, Staedtler, Tesa or other brand products of similar quality

8

Highlighter

pcs

Stabilo BOSS, Staedtler Textsurfer classic, Faber-Castell Textliner or other brand products of similar quality, in different color

9

Ruler

pcs

Plastic, 30 cm

10

Scalpel

pcs

10 cm

11

Sharpener

pcs

Metal sharpener with one hole

12

Markers Permanent (Thin), in colors

Set 1/4

Set of 4 thin (0.4/0.5 mm) permanent marker in different colors: Stabilo OHPen, Staedtler Lumocolor universal, Pilot  Drawing Pen or other brand products of similar quality

13

Note Pads A4

pcs

With metal spiral, hard paper back side and single colour front side

14

Note Pads A5

pcs

With metal spiral, hard paper back side and single colour front side

15

Note Pads A6

pcs

With metal spiral, hard paper back side and single colour front side

16

Plastic folders with mechanism

pcs

plastic mechanism, brand name products

17

Post It notes 76×76

block

76×76 mm, 100 sheets 3M, Tesa, Aero or other brand products of similar quality

18

Plastic Sheets – with holes

set 1/50

“U” plastic sheets, 120 microns

19

Plastic Sheets – no holes

set 1/100

“L” plastic sheets, 120 microns

20

Pins for corkboard

set 1/30

In different colors

21

Sellotape Big Transparent

pcs

Size50x66, 3M, Tesa, Aero or other brand name of similar quality

22

Stapler

pcs

24/6, capacity 30 pages, Leitz 5502or other brand products of similar quality

23

Staples 24/6

box 

Leitz 5570

24

Staples extractor

pcs

Small extractor

25

Sellotape transparent small

pcs

Size 19×33, 3M, Tesa, Aero or other brand name of similar quality

26

Pencil with eraser

pcs

HB, Stabilo, Staedtler or other brand products of similar quality

27

Pen

pcs

ballpoint pen, Pilot Super Grip, black or blue color, or other brand product of similar quality and price range

28

Copy paper A4

1/500

Neusiedler IQ Allround 80 g or Fabriano Copy 2 perfomance 80 g or similar quality

No.

Item

Pack

Description

ONLY ORIGINAL CANON and HP TONERS AND CARTRIDGES

ANNEX 2

No.

Item

Pcg

Total

No.

Item

Pcg

Total

1

Binder A4 Large

pcs

150

8

Cartridge HP 88XL Yellow

pcs

1

2

Binder A4 Small

pcs

140

9

Toner Laser Jet HP 4127A

pcs

30

3

Carton folders with rubber

pcs

150

10

Toner Laser Jet HP 4092A

pcs

2

4

Clips-Mini

box of100

40

11

Toner Laser Jet HP 4096A

pcs

5

5

Correction fluid 20 ml

pcs

40

12

Toner Laser Jet HP C8061X

pcs

4

6

Dividers/separators

set

100

13

Toner Laser Jet HP Q1338A

pcs

5

7

Liquid paper glue in tube

pcs

40

14

Toner Laser Jet HP Q2613A

pcs

7

8

Highlighter

pcs

250

15

Toner Laser Jet HP Q5942A

pcs

3

9

Ruler

pcs

15

16

Toner Laser Jet HP C9700A

pcs

1

10

Scalpel

pcs

15

17

Toner Laser Jet HP C9701A

pcs

1

11

Sharpener

pcs

15

18

Toner Laser Jet HP C9702A

pcs

1

12

Markers Permanent (Thin), in colors

Set 1/4

50

19

Toner Laser Jet HP C9703A

pcs

1

13

Note Pads A4

pcs

80

20

Toner Laser Jet HP C9720A

pcs

2

14

Note Pads A5

pcs

100

21

Toner Laser Jet HP C9721A

pcs

2

15

Note Pads A6

pcs

90

22

Toner Laser Jet HP C9722A

pcs

2

16

Plastic folders with mechanism

pcs

600

23

Toner Laser Jet HP C9723A

pcs

2

17

Post It notes 76×76

block

240

24

Toner Laser Jet HP Q2612A

pcs

3

18

Plastic Sheets – with holes

set 1/50

70

25

Toner Laser Jet HP Q7551A

pcs

1

19

Plastic Sheets – no holes

set 1/100

10

26

Toner Laser Jet HP CE505A

pcs

2

20

Pins for corkboard

set 1/30

15

27

Toner Canon FX 6

pcs

1

21

Sellotape Big Transparent

pcs

40

28

Toner Canon FX 7

pcs

1

22

Stapler

pcs

20

29

Toner Canon CEXV 1

pcs

2

23

Staples 24/6

box 

70

30

Toner Canon CEXV 3

pcs

1

24

Staples extractor

pcs

10

31

Toner Canon CEXV 22

pcs

2

25

Sellotape transparent small

pcs

50

32

Cartridge Canon T type

pcs

1

26

Pencil with eraser

pcs

100

33

Cartridge Canon PGI-5BK

pcs

3

27

Pen

pcs

1,000

34

Cartridge Canon CLI-8M

pcs

3

28

Copy paper A4

1/500

1,600

35

Cartridge Canon CLI-8C

pcs

3

36

Cartridge Canon CLI-8Y

pcs

3

37

Cartridge Canon CLI-8BK

pcs

3

No.

Item

Pcg

Total

38

Cartridge Canon CLI-521Bk

pcs

3

1

Cartridge desk jet HP 51645A

pcs

5

39

Cartridge Canon CLI-521C

pcs

3

2

Cartridge desk jet HP C6578D

pcs

8

40

Cartridge Canon CLI-521M

pcs

3

3

Cartridge desk jet HP C8727A

pcs

7

41

Cartridge Canon CLI-521Y

pcs

3

4

Cartridge desk jet HP C8728A

pcs

2

42

Cartridge Canon PGI-520BK

pcs

3

5

Cartridge HP 88XL Black

pcs

1

43

Toner HP CC530A black

pcs

2

6

Cartridge HP 88XL Cyan

pcs

1

44

Toner HP CC531Acyan

pcs

2

7

Cartridge HP 88XL Magenta

pcs

1

45

Toner HP CC532Ayellow

pcs

2

46

Toner HP CC533A magenta

pcs

2