17.05.2010

INVITATION TO BID For award of one year stationery supply contract

 

For award of one year stationery supply contract

 

Deadline for submission of bids: 19 June 2010

 

1. Subject of Tender

 

1.1.    Office of the High Representative invites bids from qualified companies for the award of annual contract for stationery supplies for OHR Sarajevo.

 

1.2.    The standard list of stationery is attached as Annex 1.

 

1.3.    The estimated annual requirement is attached as Annex 2. Bidders must accept that the estimated requirements are as accurate as possible, but are estimates only, and no guarantee is given for actual consumption.

 

2.  Requirements

 

2.1     The selected supplier will have to have stock of the articles shown in Annex 1.

 

2.2     Delivery of any ordered item will be expected same or next day.

 

2.3     Where items are named, or positively identified, they will be the items expected to be included in any bid or contract.

 

2.4     For toners and cartridges only original manufacturers items will be accepted.

 

2.5     For any other item OHR may request samples to confirm acceptable quality.

 

3.      Instructions to Bidders

 

3.1 Your offer must include the following:

 

I TECHNICAL OFFER

 

          Name and address of supplier, contact phone number and name of the contact person.

          Detailed description of offered supplies

          Catalogues with clearly marked supplies that are offered

          Delivery time

          Detailed company reference list

          Number of employees and number of vehicles owned by company

          Value of current company stock

          Balance sheet for the last accounting period

 

II FINANCIAL OFFER

 

          All information about prices and payment terms required

          Supplies delivery cost, if not included in the price

 

Bids with items quality offered lower than described in Annex 1 will be declared technically unacceptable and will not be consider further.

 

Incomplete bids, e.g. bids with items missing from the list in Annex 1, will not be considered.

 

3.2   Prices must be in KM (Convertible Marks) excluding VAT. OHR usual payment terms are bank transfer within 30 days from the date of invoice.

 

3.3   Contract concluded with OHR will include unit prices and other terms stated in your offer, which will be attached to the Contract and considered legally binding for the duration of the Contract.

 

3.4   Contract will be awarded to the lowest technically acceptable offer.

 

3.5   OHR reserves the right to enter into negotiations with any bidder or to end the Tender without awarding the contract. OHR will not bear any costs of bidders in process of preparation of bid.

 

3.6   By taking part in this Tender, bidders confirm that they are registered for performing of business which is subject of this Tender.

 

3.7   Technical and financial offers should be placed in separate, clearly marked and sealed envelopes. Both envelopes shall be placed together in the sealed envelope, clearly marked “Tender for stationery – DO NOT OPEN”. All offers shall be delivered NO LATER than 19th June 2010 by 17:00 hours to the following address:

 

Head of Logistics

OHR Sarajevo

Emerika Bluma 1

71000 Sarajevo, BiH


ANNEX 1

 

No.

Item

Package

Description

1

Binder A4 Large

pcs

Self standing, without box, plastic coated, with metal reinforcement strips

2

Binder A4 Small

pcs

Self standing, without box, plastic coated, with metal reinforcement strips

3

Carton folders

pcs

min 250 g carton, with three flaps, white

4

Carton folders with rubber

pcs

min 350 g carton, plastic coated, with three flaps and rubber band, one color

5

Clips-Mini

box of 100

No. 3

6

Correction fluid 20 ml

pcs

brand name product

7

Dividers/separators

set

carton, 1/10 color, brand name product

8

Paper glue in stick

pcs

8-10 g, 3M, Staedtler, Tesa or other brand products of similar quality

9

Highlighter

pcs

Stabilo BOSS, Staedtler Textsurfer classic, Faber-Castell Textliner or other brand products of similar quality, in different color

10

Ruler

pcs

Plastic, 30 cm

11

Scalpel

pcs

10 cm

12

Sharpener

pcs

Metal sharpener with one hole

13

Markers Permanent (Thin), in colors

Set 1/4

Set of 4 thin (0.4/0.5 mm) permanent marker in different colors: Stabilo OHPen, Staedtler Lumocolor universal, Pilot  Drawing Pen or other brand products of similar quality

14

Note Pads A4

pcs

With metal spiral, hard paper back side and single colour front side

15

Note Pads A5

pcs

With metal spiral, hard paper back side and single colour front side

16

Note Pads A6

pcs

With metal spiral, hard paper back side and single colour front side

17

Plastic folders with mechanism

pcs

plastic mechanism, brand name products

18

Post It notes 76×76

block

76×76 mm, 100 sheets 3M, Tesa, Aero or other brand products of similar quality

19

Plastic Sheets – with holes

set 1/50

“U” plastic sheets, 120 microns

20

Plastic Sheets – no holes

set 1/100

“L” plastic sheets, 120 microns

21

Pins for corkboard

set 1/30

In different colors

22

Sellotape Big Transparent

pcs

Size50x66, 3M, Tesa, Aero or other brand name of similar quality

23

Stapler

pcs

24/6, capacity 30 pages, Leitz 5502or other brand products of similar quality

24

Staples 24/6

box 

Leitz 5570

25

Staples extractor

pcs

Small extractor

26

Sellotape transparent small

pcs

Size 19×33, 3M, Tesa, Aero or other brand name of similar quality

27

Pencil with eraser

pcs

HB, Stabilo, Staedtler or other brand products of similar quality

28

Pen

pcs

ballpoint pen, Pilot Super Grip, black or blue color, or other brand product of similar quality and price range

29

Copy paper A4

1/500

Neusiedler IQ Allround 80 g or Fabriano Copy 2 perfomance 80 g

 

 

 

 

No.

Item

Pack

Description

ONLY ORIGINAL CANON and HP TONERS AND CARTRIDGES

 

ANNEX 2

 

No.

Item

Package

Total

 

No.

Item

Pcg

Total

1

Binder A4 Large

pcs

300

 

1

Cartridge desk jet HP 51645A

pcs

12

2

Binder A4 Small

pcs

200

 

2

Cartridge desk jet HP C6578D

pcs

12

3

Carton folders

pcs

550

 

3

Cartridge desk jet HP C8727A

pcs

28

4

Carton folders with rubber

pcs

300

 

4

Cartridge desk jet HP C8728A

pcs

14

5

Clips-Mini

box of 100

70

 

5

Cartridge desk jet HP C6615D

pcs

3

6

Correction fluid 20 ml

pcs

90

 

6

Toner Laser Jet HP C4191A

pcs

1

7

Dividers/separators

set

300

 

7

Toner Laser Jet HP C4192A

pcs

1

8

Liquid paper glue in tube

pcs

60

 

8

Toner Laser Jet HP C4193A

pcs

1

9

Highlighter

pcs

250

 

9

Toner Laser Jet HP C4194A

pcs

1

10

Ruler

pcs

15

 

10

Drum Laser Jet HP C4195A

pcs

1

11

Scalpel

pcs

20

 

11

Toner Laser Jet HP 4127A

pcs

42

12

Sharpener

pcs

20

 

12

Toner Laser Jet HP 4129A

pcs

1

13

Markers Permanent (Thin), in colors

Set 1/4

70

 

13

Toner Laser Jet HP 4092A

pcs

8

14

Note Pads A4

pcs

90

 

14

Toner Laser Jet HP 4096A

pcs

8

15

Note Pads A5

pcs

100

 

15

Toner Laser Jet HP C8061X

pcs

4

16

Note Pads A6

pcs

90

 

16

Toner Laser Jet HP C7115A

pcs

2

17

Plastic folders with mechanism

pcs

700

 

17

Toner Laser Jet HP Q1338A

pcs

12

18

Post It notes 76×76

block

600

 

18

Toner Laser Jet HP Q2613A

pcs

16

19

Plastic Sheets – with holes

set 1/50

100

 

19

Toner Laser Jet HP Q2624A

 

3

20

Plastic Sheets – no holes

set 1/100

20

 

20

Toner Laser Jet HP Q5942A

pcs

3

21

Pins for corkboard

set 1/30

15

 

21

Toner Laser Jet HP C9700A

pcs

1

22

Sellotape Big Transparent

pcs

50

 

22

Toner Laser Jet HP C9701A

pcs

1

23

Stapler

pcs

25

 

23

Toner Laser Jet HP C9702A

pcs

1

24

Staples 24/6

box 

140

 

24

Toner Laser Jet HP C9703A

pcs

1

25

Staples extractor

pcs

10

 

25

Toner Laser Jet HP C9720A

pcs

3

26

Sellotape transparent small

pcs

100

 

26

Toner Laser Jet HP C9721A

pcs

1

27

Pencil with eraser

pcs

100

 

27

Toner Laser Jet HP C9722A

pcs

1

28

Pen

pcs

1,500

 

28

Toner Laser Jet HP C9723A

pcs

1

29

Copy paper A4

1/500

2,300

 

29

Toner Laser Jet HP Q2612A

pcs

8

 

 

 

 

 

30

Toner Laser Jet HP Q7551A

pcs

1

 

 

 

 

 

31

Toner Canon FX 6

pcs

1

 

 

 

 

 

32

Toner Canon FX 7

pcs

3

 

 

 

 

 

33

Toner Canon CEXV 1

pcs

12

 

 

 

 

 

34

Toner Canon CEXV 3

pcs

2

 

 

 

 

 

35

Cartridge Canon T type

pcs

4

 

 

 

 

 

36

Cartridge Canon PGI-5BK

pcs

6

 

 

 

 

 

37

Cartridge Canon CLI-8M

pcs

6

 

 

 

 

 

38

Cartridge Canon CLI-8C

pcs

6

 

 

 

 

 

39

Cartridge Canon CLI-8Y

pcs

6

 

 

 

 

 

40

Cartridge Canon CLI-8BK

pcs

6

 

 

 

 

 

41

Cartridge HP 88XL Black

pcs

1

 

 

 

 

 

42

Cartridge HP 88XL Cyan

pcs

1

 

 

 

 

 

43

Cartridge HP 88XL Magenta

pcs

1

 

 

 

 

 

44

Cartridge HP 88XL Yellow

pcs

1