19.05.2009

INVITATION TO BID For award of one year stationery supply contract

 

Deadline for submission of bids: 19 June 2009

 

1. Subject of Tender

 

1.1.    Office of the High Representative invites bids from qualified companies for the award of annual contract for stationery supplies to each of its four major regional offices: Sarajevo, Mostar, Banja Luka and Brcko.

 

1.2.    The contractor will be expected to deliver supplies directly to each named office.

 

1.3.    The standard list of stationery is identical for each office and is attached as Annex 1.

 

1.4.    The estimated annual requirement for each office is attached as Annex 2. Bidders must accept that the estimated requirements are as accurate as possible, but are estimates only, and no guarantee is given for actual consumption.

 

2.  Requirements

 

2.1     The selected supplier will have to have stock of the articles shown in Annex 1.

 

2.2     Delivery of any ordered item will be expected same or next day.

 

2.3     Where items are named, or positively identified, they will be the items expected to be included in any bid or contract.

 

2.4     For toners and cartridges only original manufacturers items will be accepted.

 

2.5     For any other item OHR may request samples to confirm acceptable quality.

 

3.      Instructions to Bidders

 

3.1 In order to show ability to meet the requirements the following information must be included in the bid:

 

         Name and address of supplier, contact phone number and name of the contact person.

         Detailed description of offered supplies

         Catalogues with clearly marked supplies that are offered

         All information about prices and payment terms required

         Supplies delivery cost, if not included in the price

         Delivery time

         Detailed company reference list

         Number of employees and number of vehicles owned by company

         Value of current company stock

         Balance sheet for the last accounting period

 

Incomplete bids, e.g. bids with items missing from the list in Annex 1, will not be considered.

 

3.2   Prices must be in KM (Convertible Marks) excluding VAT. OHR usual payment terms are bank transfer within 30 days from the date of invoice.

 

3.3   Contract concluded with OHR will include unit prices and other terms stated in your offer, which will be attached to the Contract and considered legally binding for the duration of the Contract.

 

3.4   Award of contract will be made based on price, payment terms, quality of offered supplies, delivery time, delivery price or any combination of these or other elements.

 

3.5   Deadline for submission of offers is 19 June 2009.

 

3.6   OHR reserves the right to enter into negotiations with any bidder or to end the Tender without awarding the contract. OHR will not bear any costs of bidders in process of preparation of bid.

 

3.7   By taking part in this Tender, bidders confirm that they are registered for performing of business which is subject of this Tender.

 

3.8   All bids must be submitted in sealed envelope marked “Tender for stationery” to the following address, latest by 19 June 2009 by 17:00 hours:

 

Head of Logistics

OHR Sarajevo

Emerika Bluma 1

71000 Sarajevo, BiH


ANNEX 1

 

No.

Item

Package

Description

1

Binder A4 Large

pcs

Self standing, without box, plastic coated, with metal reinforcement strips

2

Binder A4 Small

pcs

Self standing, without box, plastic coated, with metal reinforcement strips

3

Carton folders

pcs

min 250 g carton, with three flaps

4

Carton folders with rubber

pcs

min 350 g carton, plastic coated, with three flaps and rubber band

5

Clips-Mini

box of 100

No. 3

6

Correction fluid 20 ml

pcs

brand name product

7

Dividers/separators

set

plastic or carton, 1/10 color

8

Liquid paper glue in tube

pcs

20-30 g, Pilot Liquid Glue, Esselte Rubafix Transparent Glue Pen or other brand products of similar quality

9

Highlighter

pcs

Stabilo BOSS, Staedtler Textsurfer classic or other brand products of similar quality

10

Ruler

pcs

Plastic, 30 cm

11

Scalpel

pcs

10 cm

12

Sharpener

pcs

Metal sharpener with one hole

13

Markers Permanent (Thin), in colors

Set 1/4

Set of 4 thin permanent marker in different colors:Stabilo OHPen, Staedtler Lumocolor, Pilot  SC-OHF or other brand products of similar quality

14

Markers – White board

Set 1/4

Set of 4 whiteboard markers in different colors, 2 mm tip: Stabilo, Stadler, Pilot  or Uni or other brand products of similar quality

15

Markers permanent 

pcs

tip 1.8-2.2 mm, Stabilo, Stadler, Pilot, Uni or other brand name or other brand products of similar quality

16

Note Pads A4

pcs

With metal spiral, hard paper back side and single colour front side

17

Note Pads A5

pcs

With metal spiral, hard paper back side and single colour front side

18

Note Pads A6

pcs

With metal spiral, hard paper back side and single colour front side

19

Plastic folders with mechanism

pcs

plastic mechanism, Leitz 4191 or other brand products of similar quality

20

Post It notes 76×76

block

76×76 mm, 100 sheets 3M, Aero or other brand products of similar quality

21

Plastic Sheets – with holes

set 1/50

“U” plastic sheets, 120 microns

22

Plastic Sheets – no holes

set 1/100

“L” plastic sheets, 120 microns

23

Pins for corkboard

set 1/30

In different colors

24

Sellotape Big Transparent

pcs

Size50x66

25

Stapler

pcs

Leitz 5504, Esselte HS2 or other brand products of similar quality

26

Staples 24/6

box 

Leitz 5570

27

Staples extractor

pcs

Small extractor

28

Sellotape transparent small

pcs

Size 19×33

29

Pencil with eraser

pcs

Stabilo, Staedtler or other brand products of similar quality

30

Pen

pcs

Pilot Super Grip, black or blue color

31

Copy paper A4

1/500

Neusiedler IQ Allround 80 g

32

Paper for visit card 1/10

110

A4, 85×55 mm card size, min 225 g paper, printable in ink-jet or laser printer

 

 

 

 

No.

Item

Pack

Description

ONLY ORIGINAL CANON, HP and RICOH TONERS AND CARTRIDGES

 

ANNEX 2

 

No.

Item

Package

Banja Luka

Brcko

Mostar

Sarajevo

Total

1

Binder A4 Large

pcs

40

20

60

350

470

2

Binder A4 Small

pcs

35

20

50

275

380

3

Carton folders

pcs

20

100

50

200

370

4

Carton folders with rubber

pcs

20

50

50

300

420

5

Clips-Mini

box of 100

10

50

20

100

180

6

Correction fluid 20 ml

pcs

5

5

7

100

117

7

Dividers/separators

set

10

30

30

400

470

8

Gluestick 10g

pcs

5

5

10

80

100

9

Highlighter

pcs

30

50

50

400

530

10

Ruler

pcs

2

2

4

20

28

11

Scalpel

pcs

3

2

5

30

40

12

Sharpener

pcs

3

2

5

10

20

13

Markers Permanent (Thin)

set 1/4

12

20

20

100

152

14

Markers – White board

set 1/4

5

20

10

30

65

15

Markers permanent 

pcs

10

20

10

10

50

16

Note Pads A4

pcs

30

20

20

150

220

17

Note Pads A5

pcs

30

30

40

250

350

18

Note Pads A6

pcs

10

25

20

250

305

19

Plastic folders with mechanism

pcs

100

100

100

1,200

1500

20

Post It notes 76×76

block

50

100

100

500

750

21

Plastic Sheets – with holes

set 1/50

20

30

30

120

200

22

Plastic Sheets – no holes

set 1/100

10

5

15

50

80

23

Pins for corkboard

set 1/30

3

2

5

5

15

24

Sellotape Big Transparent

pcs

3

5

5

30

43

25

Stapler

pcs

1

2

2

40

45

26

Staples 24/6

box 

5

5

5

60

75

27

Staples extractor

pcs

2

2

2

20

26

28

Sellotape transparent small

pcs

30

20

20

180

250

29

Pencil

pcs

5

10

15

50

80

30

Pen

pcs

50

150

150

1,400

1750

31

Copy paper A4

1/500

200

410

380

2,600

3590

32

Paper for visit card 1/10

1 / 10

5

10

15

100

130

 

 

 

 

 

 

 

 

No.

Item

Pack

Banja Luka

Brcko

Mostar

Sarajevo

Total

1

Cartridge desk jet HP C1823D

pcs

 

 

1

 

1

2

Cartridge desk jet HP 51645A

pcs

 

3

1

20

24

3

Cartridge desk jet HP C6578D

pcs

 

3

 

35

38

4

Cartridge desk jet HP C8727A

pcs

6

 

3

25

34

5

Cartridge desk jet HP C8728A

pcs

3

 

3

25

31

6

Cartridge desk jet HP C6615D

pcs

 

 

 

9

9

7

Cartridge desk jet HP 6656AE

pcs

 

4

3

4

11

8

Cartridge desk jet HP 6657AE

pcs

 

2

3

2

7

9

Toner Laser Jet HP C4191A

pcs

1

 

 

 

1

10

Toner Laser Jet HP C4192A

pcs

1

 

 

 

1

11

Toner Laser Jet HP C4193A

pcs

1

 

 

 

1

12

Toner Laser Jet HP C4194A

pcs

1

 

 

 

1

13

Drum Laser Jet HP C4195A

pcs

1

 

 

 

1

14

Toner Laser Jet HP 4127A

pcs

10

10

 

47

67

15

Toner Laser Jet HP 4129A

pcs

 

 

2

3

5

16

Toner Laser Jet HP 4092A

pcs

 

1

5

17

23

17

Toner Laser Jet HP 4096A

pcs

5

2

5

14

26

18

Toner Laser Jet HP 92298A

pcs

 

 

5

 

5

19

Toner Laser Jet HP 92274A

pcs

 

 

2

 

2

20

Toner Laser Jet HP C8061X

pcs

 

0

3

18

21

21

Toner Laser Jet HP C7115A

pcs

 

2

2

1

5

22

Toner Laser Jet HP Q1338A

pcs

 

 

 

9

9

23

Toner Laser Jet HP Q2613A

pcs

 

 

3

16

19

24

Toner Laser Jet HP Q2610A

pcs

 

 

2

1

3

25

Toner Laser Jet HP Q5942A

pcs

 

 

 

9

9

26

Toner Laser Jet HP C9700A

pcs

 

 

 

1

1

27

Toner Laser Jet HP C9701A

pcs

 

 

 

1

1

28

Toner Laser Jet HP C9702A

pcs

 

 

 

1

1

29

Toner Laser Jet HP C9703A

pcs

 

 

 

1

1

30

HP imaging drum C9704A

pcs

 

 

 

1

1

31

Toner Laser Jet HP C9720A

pcs

 

 

 

2

2

32

Toner Laser Jet HP C9721A

pcs

 

 

 

2

2

33

Toner Laser Jet HP C9722A

pcs

 

 

 

2

2

34

Toner Laser Jet HP C9723A

pcs

 

 

 

2

2

35

Toner Laser Jet HP Q2612A

pcs

 

 

 

7

7

36

Toner Laser Jet HP Q7551A

pcs

 

 

 

3

3

37

Toner Canon FX 6

pcs

 

1

 

 

1

38

Toner Canon FX 7

pcs

3

 

 

3

6

39

Toner Canon NPG 14

pcs

 

 

2

 

2

40

Toner Canon CEXV 1

pcs

 

2

2

20

24

41

Toner Canon CEXV 3

pcs

 

 

 

4

4

42

Cartridge Canon T type

pcs

 

 

 

4

4

43

Toner Ricoh type 1435

1/4

 

 

2

 

2

44

Cartridge Canon PGI-5BK

pcs

20

 

 

8

28

45

Cartridge Canon CLI-8M

pcs

5

 

 

8

13

46

Cartridge Canon CLI-8C

pcs

5

 

 

8

13

47

Cartridge Canon CLI-8Y

pcs

5

 

 

8

13

48

Cartridge Canon CLI-8BK

pcs

5

 

 

8

13

49

Cartridge HP 88XL Black

pcs

 

2

 

 

2

50

Cartridge HP 88XL Cyan

pcs

 

1

 

 

1

51

Cartridge HP 88XL Magenta

pcs

 

1

 

 

1

52

Cartridge HP 88XL Yellow

pcs

 

1

 

 

1